Proposed Changes: Constitution & ByLaws

Proposed Changes

Friends of the Dorchester County Public Library

CONSTITUTION

Article I. Name

The name of this organization shall be “Friends of the Dorchester County Public Library.”

Article II. Purpose

The Friends of the Dorchester County Public Library shall be a non-profit organization whose purpose shall be to support the Dorchester County Public Library network as an information al, educational, recreational and cultural asset of Dorchester County.  To this end this organization will assist in improving the Library’s facilities and services, and in promoting its use by the public.  No project shall be undertaken by the organization that does not conform to the policies of the Board of Trustees of the Dorchester County Public Library.

Article III. Membership

Section 1.  All individuals and organizations interested in the purpose of the organization shall be eligible to membership upon payment of dues.

Section 2. Each member shall be entitled to one vote.

Section 3.  Any person who has performed distinguished service to the library may, on the recommendation of the Board of Directors, be elected by the organization an Honorary Member without dues.

Article IV.  Directors and Officers

Section 1. Thirteen (13)  Seven (7) directors shall constitute the elected governing body of this organization, four (4) of whom shall be elected to serve as officers. The officers shall be president, vice-president, secretary, and treasurer.  The Library Director will serve as the ex-officio non-voting seventh member of the Board, not subject to election by the membership.

Section 2. Directors and officers shall be nominated by a committee selected by the president not less than one month previous to the membership meeting.  The nominating committee shall consist of three (3) members; at least one (1) of whom shall be a member of the Board of Directors. The nominations shall be submitted in writing and posted in the library two weeks prior to the membership meeting. Additional nominations may be made from the floor with the consent of the nominee

Section 3 The directors and officers shall be elected by ballot at the membership meeting.  However, if there shall be but one (1) candidate for any office position it shall be in order to move that the election be by voice vote.  Officers shall be elected by the board at the first meeting after the general election.

Section 4: Directors and officers shall assume their official duties at the close of the annual meeting  on January 1st following the election and shall serve for a term of (2) years, or until their successors are elected.  An officer shall not be eligible to serve more than two (2) consecutive terms in the same office.

Section 5: The Board of Directors shall fill vacancies in elective offices and among directors for the unexpired term.

Section 6: For organizational purposes, six (6) original Board of Directors members shall serve a one (1) year team, six (6) will serve a two year termEvery board member shall stand for election or re-election at the same time every two years.

Article V. Fund and Liability

Section 1. The fiscal year shall be from July 1 through June 30.

Section 2. The Board of Directors may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the association; such authority may be general or confined to specific instruments.

Section 3. All checks, drafts, or other orders for the payment of money, notes or other evidence of indebtedness, issued in the name of the organization, shall be authorized by the treasurer of the organization.  In the absence or disability of the treasurer, the president is authorized to sign or endorse checks.

Section 4. All funds of the organization shall be deposited to the credit of the organization, in banks, trust companies or other depositories.

Section 5. The Board of Directors may accept or reject on behalf of the organization any contribution, gift, service, bequest or device for the general purposes or for any special purpose of the association.

Section 6. No member of this organization shall be held personally liable financially in connection with any of its undertakings.

Article VI. Amendments

This Constitution may be amended at any membership meeting by a two-thirds vote of the members present and voting, provided a written proposed amendment has been submitted to the Board of Directors at least thirty (30) days prior to the Membership Meeting.

Adopted at a special membership meeting on November 15, 1984

Revision adopted in a membership meeting December 7, 2007.

Revision adopted in a membership meeting on December 12, 2015.

 

Friends of the Dorchester County Public Library BYLAWS

Article I. Meetings

Section 1. The Friends of the Dorchester County Public Library shall meet a minimum of every two years at a time determined by the Board of Directors.  At least seven days notice of all meetings shall be sent to the last known email or mailing address of each member as shown in the records of the organization.

Section 2. The president may call a meeting of the Board of Directors as often as is deemed necessary to manage the affairs of the organization in the interval between the membership meetings.  At least seven days notice of the meeting must be furnished each member prior to any meeting of the Board of Directors.

Section 3. The president shall, at the written request of twenty (20) members, or by a vote of the Board of Directors, call a meeting of the membership within thirty (30) days.

Article II. Quorum

Section 1. The members present at any meeting of the membership shall constitute a quorum, provided two general officers are present.

Section 2. Seven Five members of the Board of Directors present for their meeting shall constitute a quorum.

Article III. Duties of Board of Directors

Section 1. President: To preside over and conduct meetings; and to appoint all committees and be an ex-officio member thereof, except the nominating committee; and to notify the members of the time and place of meetings;

Section 2. Vice-President: To perform the duties of the president in the absence of the president and to act as an aide to the president.

Section 3. Treasurer:  To keep and maintain the financial records of the organization.

Section 4. Secretary: To record attendance at all meetings; to take the minutes of all meetings; to maintain  to oversee the maintenance of a list of the membership, together with their addresses; to notify the members of the time and place of meetings; and to conduct the correspondence of the organization.

Section 5. Directors: To accept duties as designated by the Board.

Article IV. Executive Board

Section 1. The general officers shall constitute the Executive Board.

Section 2. The Executive Board shall manage the affairs of the organization in the interval between meetings of the Board of Directors.

Section 3. Meeting of the board shall be held at the call of the president or upon the written request of three members of the board, due notice having been given.

Section 4. Three (3) members of the Executive Board shall constitute a quorum for the transaction of business.

Article V. Membership Dues

All membership dues shall be paid annually on the first of May of each year.  Dues not paid by July 31st shall be considered in arrears.  Any member who had not paid dues by Sept. 30th shall be dropped, except benefactor and life members.  There shall be the following types of memberships with dues as set by the Board of Directors.

Membership Categories

Student

Individual

Family

Organizational, Business, and Professional

Industry

Patron

Benefactor

Life

Article VI. Audit

The books of this organization shall be audited by two members appointed by the Board at the end of the fiscal year, and at other times as the Board may direct.

Article VII. Committees

The Board of Directors or the president may appoint committees to conduct activities of the organization, or to assist the Board of Directors.

Article VII. Amendments

These Bylaws may be amended at any membership meeting by a two-thirds vote of the members present and voting, providing a written proposed amendment has been submitted to the membership at least thirty (30) days prior to the Membership Meeting.

Article IX. Parliamentary Procedure

The latest edition of Roberts Rules of Order shall govern the proceedings of this organization unless they are in conflict the Constitution or these Bylaws.

Note:

The above Bylaws, and the Constitution, were adopted in a special membership meeting on November 15, 1984, revised in a membership meeting December 7, 2007, and revised again on December 12, 2015.

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